For executive search and recruitment

Stop writing up references at 6pm.

Press record before a coffee, a phone screen or a reference check. Headscribe writes it out word for word, pulls the key points and saves it on the right candidate and job.

Get early access See how it works
Word for wordEvery speaker, every time
Filed for youOn the right candidate and job
No meeting botYour phone on the table
RecordingReference check
08:42
Phone call · on speaker
YOUWhat would you say is her biggest strength?
REFEREEShe builds teams. She took ours from four people to twelve.

The best information about a candidate is said out loud. Notice periods, salary, why they would really move, what the referee hinted at. Then the call ends and it is gone.

How it works

One button. The filing happens after.

  1. 01RecordPhone on the table, or upload a call you already recorded.
  2. 02TranscribeEvery word, split by speaker, with times.
  3. 03MatchWorked out against your candidates, clients and jobs.
  4. 04FileKey points saved on the right page. Unsure ones wait for you.
Step 1 · Record

Coffee with a candidate, Brighton

24:10 recorded · phone on the table
Step 2 · Transcribe

Written out as it was said

YOU · 02:14What would make you move right now?
JAMES · 02:19A team to build. I have hit the ceiling where I am.
YOU · 02:40And notice?
JAMES · 02:42Three months, but they would probably let me go earlier.
Step 3 · Match

Who was this about?

JPJames PatelCandidate · Sales DirectorNamed 6 times
HSHead of Sales, FintechOpen job · Client brief last weekRole discussed
JPJane ParkCandidate · Account DirectorNot a match
Step 4 · File

Saved where you will look for it

JPJames PatelCandidate chat · linked to Head of Sales, Fintech
  • Wants a team to build, fintech or SaaS
  • Three months notice, may be shorter
  • Hit the ceiling in current role
  • Next step: send the fintech brief
Saved to candidateLinked to jobTranscript kept

Where it gets lost today

Four moments that cost you placements.

Nobody is lazy. There is just no time to write it all up between back to back calls.

The coffee

Notice period, salary, why they would move. Half of it never makes the notes.

The reference

Twenty minutes of detail, typed up from memory after the next call.

The brief

What the client actually wants, spread across a notebook and an inbox.

Six months on

The perfect role opens and nobody remembers who said what.

What gets filed

Written up the way a recruiter would write it.

Reference checkPhone · 12 min
Filed to the candidate page

Works with

Built around the tools you already use.

Start on your phone today. We connect your Microsoft 365 and ATS next, so nothing has to be copied across.

Live nowYour phone

Record in person or on speaker, or upload any call recording. Works in the browser, nothing to install.

NextMicrosoft Teams

Teams call transcripts pulled in on their own.

NextOutlook

Key points emailed to you after every call.

NextOneDrive

Every CV searched when a new job comes in.

NextManatal

Notes saved straight onto the candidate in your ATS.

Privacy

Your candidates' details stay yours.

Recruitment runs on trust. Headscribe is set up so the people you talk to can trust it too.

  • Walled offEach firm's recordings and notes are kept apart from every other firm.
  • Private audioOnly your team can open a recording.
  • Stored in AustraliaData is held in Sydney.
  • Consent firstA reminder to tell people they are being recorded, every time.

Early access

Your next coffee gets filed by itself.

We are opening Headscribe to a small group of Melbourne firms first. Set up in person, in Melbourne.

Get early access